Travel types

Software for school trips

SIO helps operators of school trips and student travel answer requests from schools quickly, organise groups of students and accompanying adults, and cost and invoice trips cleanly – all in one software.

Organise school trips and student travel efficiently

Product data

All trip data is maintained in one place – costing and prices as well as images and texts such as itineraries, highlight texts and SEO texts. The system lets you add new fields or hide old ones as needed. All fields can be used on the website, in travel documents, mail merges or file exports.

Trip costing

SIO’s trip costing covers both simple and complex trips. A package can consist of a land programme or countless individual services. Multiple hotels, different service durations, multiple currencies or day-based / person-based prices are no problem. Optional extras are also possible and can be added per person, per room or per group – including extended stays and pre- or post-programmes.

Arrival by air

Flights can be created in the system or added dynamically via AER, Amadeus or Sabre. Arrival can be mandatory or booked as an extra. If a base flight price is already included in the costing, the customer is only shown the difference. For dynamic packaging, rules can be stored for flights – for example a time window for the group’s arrival at the destination or minimum requirements for flight duration, stopovers or included baggage. Other arrival options are coach, train or own arrangements.

Arrival by coach

With the coach module you plan arrival by coach including boarding and drop-off points. If you wish, SIO calculates coaches and routes automatically – or you export participant lists for your own dispatching.

Teachers & accompanying adults

Teachers and accompanying adults can be assigned to the group, just like tour guides. If they need their own services, such as a room or a seat, this is handled via a separate booking.

Feedback after the trip

After the trip, you collect structured feedback on accommodation, programme items and tour guides. Positive reviews become testimonials for your website with one click.

Margin calculation

Receipts can be recorded on the departure and are automatically broken down to the individual participants, calculating the individual margin. Services used by only one participant are recorded directly for that person.

Documents for the whole class

Generate travel documents for the entire group at once and send them by email as PDF or in print – to the school, to an intermediary travel agency or to both.

Mail merge

Something unexpected happens and all travellers need to be informed? The system supports rule-based mail merges: for example, all travellers on a particular flight or all travellers in a particular hotel during a certain period can be selected. New travel documents or invoices can be sent with one click as well.

Further features

The group tour features are closely integrated with other functions of the system, such as rooming lists, participant lists, invoice and document generation, receipt capture and the request module.

Frequently asked questions about software for school trips

Yes. School trips are group tours with special requirements – and SIO covers exactly these: participant and rooming lists, accompanying adults, costing, invoices and travel documents for the whole group in one system.

With the request module, you record requests from schools and turn them into offers. Programmes, prices and texts come directly from your trip data, so offers are created quickly and consistently.

Yes. Teachers and accompanying adults are assigned to the group, similar to tour guides. If they need their own services, such as a room or a seat, this is handled via a separate booking.

Yes. With the coach module you plan boarding and drop-off points and, if you wish, have coaches and routes calculated automatically. Flights can be created in the system or added via AER, Amadeus or Sabre.

Usually 6 to 12 months, including migration of your existing data and with a dedicated contact person. SIO runs in the cloud on AWS in Frankfurt am Main.

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Call us: +49 (0) 69 / 34 87 69 63
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